INFO 5 A/P corrections
continued from Hot Tips
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Correcting an A/P invoice batch posted into the wrong accounting period
- Select Menu AAP2, Option 10, Reverse Invoice Transactions by Batch (After Posting) and press ENTER.
- Enter the Batch Date in YYMMDD format and the Batch Time in HHMMSS format, and enter Y in the Retain Invoices field if you want to keep the invoices and post them into another accounting period. Press ENTER twice to complete the reversal.
NOTE: If you do not know the batch time, select Menu AAP6, Option 1 and press ENTER. Enter the Batch Date in YYMMDD format and press ENTER. The Batch Date and Batch Time will be listed on the A/P Batch Control Log File Inquiry screen.
- Select Menu AAP2, Option 8, Change Accounting Periods (Prior to Posting) and press ENTER.
- Enter the Batch Date (in YYMMDD format) and the Batch Time (in HHMMSS format) and press ENTER.
- Enter the correct Accounting Period and press ENTER.
- Select Menu AAP2, Option 3, to repost the batch.
If you accidentally post a check batch into the wrong accounting period, use the steps below to correct the batch.
- Select Menu AAP7, Option 6, Change Accounting Period for Check Batch and press ENTER.
- Enter the Check Batch Number, including date in YYMMDD format and
time in HHMMSS format. Enter the New Accounting Period and press ENTER.
NOTE: The accounting period must be in the current year.
